Create a multi-year budget quickly and easily? Yes you can!

If you're in elevator maintenance, it's a good idea to draw up a long-term budget. That's quite a bit of work and often you need a maintenance party or consultancy to do this for you. It can now be simplified and be more transparent. We’re happy to explain how it works.

What is a long-term budget?

A long-term budget gives you (financial) insight into the maintenance costs per elevator component, spread over the coming years. To do this, you don't just need an overview of the elevators, but of all the components as well. Next a cost estimate is drawn up based on the elevator's use and age.

A multi-year budget consists of three parts:

1. A description of all components that belong to the elevator
2. A timetable of when the parts need to be replaced
3. The amount of money you need to set aside to cover the costs in the near future

Liftmanager as digital lift book

To be able to draw up a multi-year budget, it is important to have all the data of the elevator at hand. Normally you can find this in the elevator logbook that belongs to the elevator in question. Mechanics and inspectors log all important data when it comes to the functioning and maintenance of the elevator, such as maintenance intervals and elevator inspections.

Until recently this was a physical paper book. Last year our digital lift book (Liftmanager) was certified by Liftinstituut, which makes the logging of elevator data easier and more accessible. The digitization of the elevator book also simplifies the preparation of the multi-year budget.

All elevator parts in the catalog

As mentioned above, a multi-year maintenance budget consists of three parts. First, you need a list of all the parts that come with the elevator. This is often a hefty list. In Liftmanager all elevator parts are logged per functionality under the heading 'catalog' in the budget module. From the catalog you can easily make an export. Et voilá: the first part of your budget is here within two mouse clicks!

Age data per component

The second aspect you need for your long-term budget is data on when the parts were installed and their age. This way the software makes an estimation per component of when a component needs to be replaced.
If you use the Liftboxes sensors, the software will also calculate the maximum number of trips and/or door movements that the component can last. If enough statistical data is available, the software will calculate the replacement time based on experience numbers. This data is also logged in the catalog. So they're already in the export you just made. Easy, right?

The age data will help you to make an estimate, but as you use Liftmanager for a longer period of time in combination with elevator sensors, this estimate will be made more and more accurate by the software itself. The sensors also measure the intensity of the elevator usage. The more data that is available, the better the software can predict when a component needs to be replaced.

Advantages of digital long-term budget

First of all, it is nice that you yourself have insight into all the data that is used for the long-term budget. That makes the budgeting more honest and transparent for both the building owner and the elevator company. Basing your budget on sensor data provides a much more accurate picture of what the costs will look like over the coming years. Liftmanager, in combination with the Liftboxes sensors, makes a very accurate prediction of maintenance, breakdowns and failures.

The power lies in combining various data, which is also evident in other areas: if you want to predict when you will have to replace your car tires, you can do that based on the number of kilometers driven. If you also measure your fuel consumption, your prediction suddenly becomes more accurate. Your fuel consumption says something about the intensity of the use of your tires. Are you using more fuel than average? Then you are most likely a sporty driver, which causes your tires to wear faster.

It is no longer necessary to measure your tread depth. That is exactly how it works with elevator maintenance!

An additional benefit of creating a multi-year budget using Liftmanager is that you can export the budget very easily, and then import it back into other dashboards. This way you can add elevator maintenance to all other budgets within your building, creating a clear overall picture.

Need help using Liftmanager your multi-year budget?

We are happy to help you create a multi-year budget using Liftmanager. Although it is very simple, we can imagine that you have some questions beforehand. Please do not hesitate to contact us!

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